Avoiding Pitfalls in Revit Coordination


I’ll be the first to tell you that Revit coordination within your own internal team and external team takes a ton of work and time. There are certainly ways to make sure that you’re on top of things and not spending your useful time tying to line up everything.

I’ve worked on a project where another architecture firm was designing brick on the concrete panels I was modeling. I’m not sure how much more could go into Revit coordination but if you take some of the below precautions you’ll avoid some of the pitfalls I spent a fair amount if time correcting.

Coordinate Early

It’s so very important to have a meeting and get everyone on the same page early.  Talk about who’s responsible for what and agree on a common origin from the civil plan.  Make sure everyone’s working from the same base elevation, and I’d recommend making a floor plan called “Revit Coordination Plan”  that has an annotated crosshair that everyone can use as a reference to place their model.

What about Revit shared coordinates?  It’s likely that someone on your team doesn’t understand shared coordinates and you might not have the time to teach them.  It’s also probable they don’t understand but won’t admit it.  Using a cross hair makes it dummy proof and is at least a good way to check that everyone lines up.  I will also tell you that I’ve used Revit’s shared coordinates to locate models before only to find out down the road that they’re off .001 degree and I can’t take dimensions between the two.  Don’t trust Revit’s auto scaling or auto positioning for imports.

revit coordination

Coordinate Often

Setup a minimum of bi-weekly revit model sharing.  It is really a great way to ensure everyone’s on the same page and kept in the loop.  The first time someone told me that’s what we were going to do I pretty much rolled my eyes.  It really made a big difference though and I found myself sending weekly updates more so than bi-weekly ones because of their value.  Open lines of communication are so very important when you’re working closely together.

Log & Document

When you see something off in the model that one of your team members did take a screen shot, keep a log of where it is in the model, and a description of what you saw.  Every 5-10 of them send your log along with the screen shots to make sure everything’s getting picked up.  If your team cares about quality and getting things right, they’ll appreciate it and by sending them in batches you won’t annoy them with little changes all the time.

Additionally, keep a little log for yourself of  your own major updates to send along to your team with your coordination uploads so they know where they can expect to see changes.

revit coordination


It’s much easier to make sure everyone’s on the same page when you’re looking at a 3d model that is representative of how it will be built.  Just by rotating your model around you can see potential conflicts and get a feel for what needs to be developed and refined.  I’ve gone down the path of using drafting views instead of modeling only to find out how annoying it is later when things change and I have to spend a ton of time fixing things.  Spend the time making awesome families that make your job easier in the long run.  Don’t take short cuts that aren’t going to increase your efficiency in the future.


Revit Coordination.  Not Unlimited Access To Your Entire Library

Protect the detail and Revit libraries so spent countless hours developing by saving your model as a separate file, detaching it from the central, and deleting all your details.

revit coordination

If they want to see your details, make them look at your PDFs.  Swap out any of your awesome families with simple dummy ones.  As an added bonus, deleting out all of those details and heavy families will make your file size smaller and make it easier to send along to the team.  Just take real good care to make sure you’re not deleting details in your central model.  Before hitting delete make sure the synchronize button in the top right is greyed out.

revit coordination


Once & Done

Don’t reinvent the wheel if you don’t have to.  Share titleblocks and font styles… and for goodness sake let the lead team link in all the models into their own model.  Simply keep their same naming conventions to hold the links.

Hope this helps! Happy coordinating!

Have your own tips for coordination in Revit? Leave a comment below!




  1. allstarcarpetandtiles June 24, 2019 at 10:31 am #

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  2. hamzakhan17826 May 19, 2019 at 7:16 am #

    Ok sure, I will follow your steps before going to do exams. I hope your article will help me more.

  3. karlmistos May 14, 2019 at 10:41 pm #

    Thanks for sharing this. I’ll definitely share this with my classmates at de la salle zobel.

  4. classboat01 October 17, 2018 at 7:37 am #

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  5. mikemoreno September 5, 2018 at 3:48 am #

    thank you very much, verry helpfull…

  6. jogesh12345 August 14, 2018 at 1:55 am #

    Very effective and informative article.Thanks for sharing such an important tutorial.

  7. FLMIMA August 11, 2018 at 9:20 pm #

    Really helpful website

  8. Rumi July 15, 2018 at 7:16 am #

    I feel very grateful that I read this. It is very helpful and very informative and I really learned a lot from it.

  9. RJennings April 28, 2018 at 6:12 pm #

    Thank you for this website. The practice questions are helpful.

  10. Scott March 22, 2018 at 1:50 pm #

    Taking this test on Saturday. Last 4.0 exam to complete for the trio, then on to 5.0. This site is my go-to place when organizing what materials I’ll be studying

  11. shozab January 30, 2018 at 2:22 pm #

    Hi , very good article.

    thanks for sharing, keep up the good work

  12. dyba January 27, 2018 at 1:08 am #

    Good advice. Best of luck to all!

  13. KendraShirley January 16, 2018 at 4:04 pm #

    This is my favorite site for practicing for my tests! Great advise and super helpful.

  14. reximagetrim January 16, 2018 at 10:37 am #

    Nice post to read. A complete guide that can help all of us.

  15. tylerstockholm December 17, 2017 at 9:37 pm #

    Nice one… very helpful! Thanks!!!

  16. Aartiwalvekar November 21, 2017 at 8:56 am #

    Nice post

  17. Aartiwalvekar October 9, 2017 at 9:45 pm #

    Great post!

  18. Tony August 30, 2017 at 7:07 am #

    In the NCARB ARE 5.0 handbook they reference Fundamentals of Building Construction: Materials and Methods in both of their example questions for cost estimating. Unfortunately there isn’t a specific chapter on cost estimating, it’s woven throughout the content.

  19. Spencer August 30, 2017 at 1:15 am #

    What is the best reference for cost estimating for PDD.

  20. Amy July 26, 2017 at 3:24 pm #

    Thanks! Great advice

  21. Tony June 29, 2017 at 7:23 am #

    Deciduous trees should only be used for shade (especially in temperate climates). Deciduous trees lose their leaves in the fall and will have little protection against wind in the winter when it is most needed. Likewise, the leafless trees allow solar heat gain in the winter when it is desired, and shade in the summer.

    Coniferous trees are only to be used to block wind and views. Since they don’t lose their needles, they work great for these two items year-round.

  22. Shahid Logan June 28, 2017 at 4:50 pm #

    Hello. My name is Shahid. This comment is for anyone who would like to reply. On the Siteplanning test. To block the wind, can you use a Deciduous tree or must you use a Coniferous tree?

  23. Mike January 4, 2017 at 11:04 am #

    Hi Tony,

    I need to take 5.0 PPD & PDD. Do you plan on posting notes such as “Caroline’s Notes” that you had posted for the various 4.0 exams for either of those sections? I found those notes to be some of the best resources in studying for the 4.0 sections. If so any idea when? Thanks

  24. Stephen October 17, 2016 at 9:30 pm #

    Hi Tony,
    Any updates on the SS exam ? If there’s an expected release date ? Thanks

  25. DesignerHacks October 4, 2016 at 12:11 pm #


    We are releasing practice exams for the SS exam later this fall.


  26. Paige October 4, 2016 at 11:34 am #

    Will you have SS questions on here at some point?

  27. Daniel September 9, 2016 at 8:47 am #

    Great post, very helpful with the lists of suggested materials, I just passed CDs in July and am taking PPP in November so I definitely needed the list.

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